Nonprofit Relief Grant Application Instructions
The Clayton County Board of Commissioners has allocated $200,000 to be disbursed by the Clayton County Finance Department to nonprofit organizations impacted by the pandemic. Clayton County will offer forty (40) applicants funding up to $5,000 to address issues related to COVID-19. CARES Act appropriations through the U.S. Department of Treasury has authorized Coronavirus Relief funds to allow Clayton County to respond to the COVID-19 public health emergency.
Applications will be available from December 28, 2020 to January 8, 2021. All applications must be submitted electronically through this online portal.
Funding allocations will be made to qualifying nonprofit agencies providing eligible services in Clayton County. Please note that grant funds are reimbursable, your agency must have the capacity and cash flow to incur eligible costs. Nonprofit Qualifications:
- Must have business headquarters or primary location in Clayton County
- Must have current registration with the Secretary of State’s office and be current on all required 990 filings
- Must have an active www.SAM.gov registration
- Must be a 501(c)(3) organization that files a 990, 990N or 990-EZ form with the IRS
- Must have 100 or fewer full-time, W-2 employees (i.e., employees working at least 30 hours per week or 130 hours per month)
- May be home-based or located in an owned or leased commercial space
- Must have been in continuous operation for a minimum of 1 year as of March 2020
- Must certify if they have received PPP and/or CARES Act SBA loans funds at the time of application submittal
- Must certify if they have received previous funds from the Clayton County
An application process will be used for consideration for grant funding through the “Clayton Cares” Relief Grant for nonprofits. The Development Authority of Clayton County staff will review each application to ensure that all eligibility requirements are met. All eligible applications will be reviewed by an independent selection committee. It is vital for all applicants to submit the required accompanying documentation to ensure a complete application submittal. Our goal is to notify grant recipients within two weeks of the application deadline. All applicants need to submit the required accompanying documentation to ensure a complete application submittal. The committee will review all applications as expeditiously as possible. Once determinations are made, a public announcement of grants funds will be made by representatives of the selection committee. Our goal is to notify grant recipients within two weeks of the application deadline.
Funds may be used to cover or reimburse allowable costs to prevent, prepare for, and respond to the Coronavirus. Please review compliance guidelines for Coronavirus Relief Funds as mandated by Clayton County before applying for funds.
Expenses identified for reimbursement must be directly related to COVID-19 and should not fall within a budgeted line item most recently approved as of March 27, 2020. Clayton County reserves the right to request additional support documentation to ensure grant compliance.
A detailed description of how the funds will be used must be included with each application submittal. Grant funds may be used for the following:
- No more than 30% of the grant funds must be spent on personnel for rehiring and/or maintaining full time W-2 employees
- 70% of the grant funds may be used on other COVID-19 business related impacts and costs, including, but not limited to:
- Rent/leases/equipment rental
- Utility payments
- Inventory purchases
- PPE and other supplies/costs to ensure employee and customer safety.
- Program Services based on nonprofit mission (i.e. emergency food assistance, childcare)
Memorandum of Understanding and Grant Disbursement
Grant awardees will be required to sign a Memorandum of Understanding with the Development Authority of Clayton County to ensure accountability of grant monies. The memorandum will include:
- The total grant amount
- How the funds will be disbursed
- Requirements for how the funds are to be used
- Agreement to the following accountability measures: 1) reporting of how the funds have been used; and 2) proof of rehiring/retaining employees
- A claw back provision stating that companies that do not meet their commitment will be required to pay the monies back to Clayton County
Frequently Asked Questions
Funds will be Disbursed:
The total grant amount, at the time the Memorandum of Agreement is signed will be disbursement to the company. Companies that do not provide the proof of rehiring/maintaining their workforce will be subject to the claw back provision of the Memorandum of Agreement.